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April 7, 2011 Town Board Minutes
LEBANON TOWN BOARD MEETING - LEBANON TOWN OFFICES THURSDAY, April 7, 2011 7:30 pm to 11:20 pm MINUTES page 1 of 2 Members Present: Chair Lohny Fredrick, Supervisors Todd Wilson and LeRoy Tietz, Treasurer Jon Schoenike, and Clerk Deborah Behl Pledge: The Pledge of Allegiance was recited. Public Notice: Clerk verified that agendas were posted on April 5, 2011. Public Comment: None at this time. Preview Agenda: Agenda approved by consensus. Minutes: MOTION (Wilson, Tietz): To approve the March 3, 22, and 24, 2011 Board minutes as distributed. Carried on voice vote. Treasurer’s Report: MOTION (Wilson, Fredrick): To approve the Treasurer’s Report as presented with a balance of $488.94 in checking and $266,942.90 in the interest account. Carried on voice vote. Sanitary District #2 Appointment: MOTION (Fredrick, Tietz): To appoint Margo Schmackle Commissioner of Lebanon Sanitary District #2 to fulfill the term ending in June 2012 of Sandy Mittelstaedt. Carried on voice vote. Clerk administered the oath of office. Police Report: Officer Dave Beal presented the monthly police report which is on file. Schilling CSM: MOTION (Fredrick, Wilson): to approve the CSM for the Robert Schilling property at N844 Crawfish Road, Section 26. Carried on voice vote without negative. Chair and Clerk signed the CSM. Fire Department: Fire Chief Brent Boyd reported: - Quarterly fundraising report - Listed DNR Grant purchases - Five members are presently taking the firefighter level #1 course. - Ball field Concessions will be run in conjunction with the Lebanon Lions Club. 2011 Highway Bids: - MOTION (Tietz, Fredrick): that in light of the 5 year guarantee, we accept the bid from Crack Filling Service of Cross Plains of $1.00 per pound for our 2011 work. Carried on voice vote without negative. - MOTION (Tietz, Fredrick): to accept the low bid from Struck & Irwin Paving, Inc. of DeForest for our 2011 sealcoating needs. Carried on voice vote without negative. - MOTION (Fredrick, Wilson): to approve B. R. Amon & Sons, Inc. of Elkhorn for blacktopping. Fredrick and Wilson retracted the motion. MOTION (Fredrick, Wilson): to accept the low bid from B. R. Amon & Sons, Inc. of Elkhorn for the Banon Road special project subject to the prevailing wage law. Carried on voice vote without negative. - Consensus to put the Scofield Road special project on hold for this year. - MOTION (Fredrick, Tietz): to accept the low bid from B. R. Amon & Sons, Inc. of Elkhorn for our other 2011 blacktop projects. Carried on voice vote without negative. LEBANON TOWN BOARD MEETING - LEBANON TOWN OFFICES THURSDAY, April 7, 2011 7:30 pm to 11:20 pm MINUTES page 2 of 2 Highway Superintendent: Highway Superintendent Brent Boyd reported: - Since the engineer has not given us the relocation order and right of way plat for the Hoard Road Bridge project, the matter will be laid over to our April 21st meeting. - Consensus of Board to put repairs to flashing on Highview Road Bridge on hold. - Consensus of Board to take the loader to Brooks Tractor for needed repairs. - Brent and Ben attended the MSHA safety training in Watertown. - Flooding continues. - Consensus of Board that the two culverts on Banon Road will be replaced by Lenz excavating rather than the County. - Problem with concrete culvert on Robin Road. It was checked and water is still flowing. It should maybe budgeted for replacement next year. - Carpet cleaning at the town offices and fire station will be scheduled. - Presented two proposals for fire station furnace replacement. Consensus to proceed with the lowest bid from Kleckers HVAC. - Letter was received from the State Railroad Commissioner stating that they will be studying the adequacy of the grade crossings in the Town of Lebanon in regards to safety. - Dodge County has been included in the Federal disaster area for the Groundhogs Day blizzard. Brent and Debbie will be working on the paperwork to receive reimbursement. Recycling and Solid Waste Disposal: Discusssion was held. Fredrick will procure two new quotes for the May meeting at which time a decision will be made. Insurance Quotes: Wilson presented insurance quotes from the Horton Group based upon the new values of our building as calculated from new measurements taken by Wilson. MOTION (Fredrick, Tietz): to approve insurance coverage at the new values with the Horton Group for the period of 4/1/2011-4/1/2012 with the deductible level change from $2,500 to $5,000 to be determined by Wilson after he verifies if the change will pay off within two years. Carried on voice vote without negative. Park Committee: Problem with broom gear belt. Consensus to rent a broom for this year. Board Member Reports: - Treasurer Schoenike reported that the Rabies clinic was not as successful as in the past due to inclement weather. - Clerk Behl reported that 461 votes were cast in the April 5th election. The Report of the Town of Lebanon Board of Canvassers is attached. Monthly Bills: Bills for the month were reviewed. MOTION (Fredrick, Wilson): To pay bills in the amount of $29,303.24. Carried on voice vote. Future Agenda Items: None other than already discussed. Adjournment: MOTION (Tietz, Fredrick): To adjourn. Carried. Respectfully Submitted, Deborah Behl, Clerk THESE MINUTES POSTED PENDING APPROVAL. Approved May 5, 2011.